Payments and Refunds
Payments
For students who pre-register, due dates are:
| Fall Term I and 16-week: | Jul. 15 |
| Fall Term II: | Oct. 1 |
| Spring Term I and 16-week: | Dec. 15 |
| Spring Term II: | Mar. 1 |
| Summer: | May 15 |
Any student registering thereafter will be responsible for his or her bill in full on the day of registration.
There are several ways to pay your tuition and fees:
- Pay in full by cash, check, American Express, Discover, MasterCard or Visa by calling (505) 473-6454.
- Enroll in the convenient monthly Tuition Management Systems (TMS) payment plan. Enrollment forms are available from the Student Financial Services Office, or directly from TMS, (800) 356-8329.
- Submit documentation for employer tuition reimbursement at the time of registration.
Financial Aid Disbursements
Financial aid will be credited to your student account prior to the start of classes each semester. A refund check will be cut starting the Friday before classes start if you have a credit on your account. Please call ahead to see if you will have a refund check available to you.
To avoid delays please make sure you meet the following guidelines to be eligible for a refund:
- You must be registered in a degree-seeking program for at least the number of credit hours indicated on your Award Notice and/or scholarship agreement. Audits do not count!
- You must complete Loan Entrance Counseling prior to disbursement of any FFELP and/or Alaska Student Loans if you are a first-time borrower at CSF (regardless of whether you have borrowed loans at other schools). www.mapping-your-future.org
- If you are a first time loan borrower, you must sign an Electric Master Promissory Note. https://lbw.tgslc.org
Cause of delay in disbursement
Satisfactory Academic Progress - You must meet Satisfactory Academic Standards.
Academic Suspension - You are not eligible for financial aid if you are suspended for academic reasons.
Resources Not Yet Available - Some awards, such as a Stafford loan or Parent PLUS Loan, may require processing time before funds are available to you. Make sure that you apply for such funds with time to allow processing or make other arrangements to pay your fees.
Not Registered for Enough Hours - Students must be registered for all of the hours for which they are funded. If you indicated on the FAFSA that you will be a full-time undergraduate student taking 12 hours but only register for 9 hours, aid will not disburse. Students must either register for the full amount of hours for which they are funded or contact the Office of Student Financial Aid to have the financial aid hours reduced.
Graduate Student
Undergraduate Student
- Full time - 9 hours
- Part time - 5 hours
- Full time - 12 hours
- Three quarter time - 9 hours
- Part time - 6 hours
Refunds
Students who are dropping courses for any reason must submit an add/drop form to the Registrar's Office. Failure to follow this procedure will result in the forfeiture of any refunds. Refund amounts are based on the date the form is received in the Registrar's Office.
Refund deadlines for students in the traditional program are as follows:
Fall 2007 (16-week classes)
- 100% refund prior to Sat Sep 1, 2007
- 50% refund prior to Sat Sep 15, 2007
- 0% refund after Fri Sep 14, 2007
Spring 2008 (16-week classes)
- 100% refund prior to Tue Jan 29, 2008
- 50% refund prior to Sat Feb 9, 2008
- 0% refund after Fri Feb 8, 2008
Summer 2008
- 100% refund prior to Sat June 7, 2008
- 50% refund prior to Sat June 14, 2008
- 0% refund after Fri June 13, 2008
Students who withdraw from the college or drop classes should come to the student financial services office before completing the withdrawal process to determine what effect this will have on their financial aid and on their student account.
The student financial services office will recalculate federal financial aid eligibility for students who withdraw, drop out, are dismissed or take a leave of absence prior to completing 60% of a semester. Students need to be aware that they may owe funds to the College of Santa Fe for unearned federal funds.
Eligibility for institutional funds will also be recalculated based on the date of withdrawal.
The withdrawal date is defined as the actual date the student began the institution’s withdrawal process, the student’s last day of attendance, or the midpoint of the semester.
Tax Credits
The Hope Scholarship Tax Credit
Beginning January 1, 1998, taxpayers are eligible to claim a nonrefundable Hope Scholarship Credit against their federal income taxes. The Hope Scholarship Tax Credit may be claimed for the qualified tuition and related expenses of EACH student in the taxpayer's family (i.e., the taxpayer, the taxpayer's spouse, or an eligible dependent) who is enrolled at least half-time in one of the first two years of postsecondary education and who is enrolled in a program leading to a degree, certificate, or other recognized educational credential. The amount that may be claimed as a credit is generally equal to:
(1) 100 percent off the first $1,000 of the taxpayer's out-of-pocket expenses for each student's qualified tuition and related expenses, plus
(2) 50 percent of the next $1,000 of the taxpayer's out-of-pocket expenses for each student's qualified tuition and related expenses.
Thus, the maximum credit a taxpayer may claim for a taxable year is $1,500 multiplied by the number of students in the family who meet the enrollment criteria described above.
The amount a taxpayer may claim as a Hope Scholarship Tax Credit is gradually reduced for taxpayers who have modified adjusted gross income between $42,000 ($85,000 for married taxpayers filing jointly) and $52,000 ($105,000 for married taxpayers filing jointly). Taxpayers with modified adjusted gross income of $52,000 or more ($105,000 for married taxpayers filing jointly) may not claim the Hope Scholarship Tax Credit.
To claim the Hope Scholarship Tax Credit, complete IRS Form 1040 or 1040A and attach IRS Form 8863 "Education Credits (Hope and Lifetime Credits)" which directs you in the calculation of the credit.
The Lifetime Learning Tax Credit
Beginning July 1, 1998, taxpayers are eligible to claim a nonrefundable Lifetime Learning Credit against their federal income taxes.
The Lifetime Learning Tax Credit may be claimed for the qualified tuition and related expenses of the students in the taxpayer's family (i.e., the taxpayer, the taxpayer's spouse, or an eligible dependent) who are enrolled in eligible educational institutions.
Courses must either be directed toward a degree program or developing job-related skills. The amount that may be claimed as a credit for 2003 is equal to 20 percent of the taxpayer's first $10,000 of out-of-pocket qualified tuition and related expenses for all eligible students. Thus, the maximum credit a taxpayer may claim for 2003 is $2,000.
If the taxpayer is claiming a Hope Scholarship Tax Credit for a particular student, none of that student's expenses for that year may be applied toward the Lifetime Learning Tax Credit. The amount a taxpayer may claim as a Lifetime Learning Tax Credit is gradually reduced for taxpayers who have modified adjusted gross income between $42,000 ($85,000 for married taxpayers filing jointly) and $52,000 ($105,000 for married taxpayers filing jointly). Taxpayers with modified adjusted gross income of $52,000 or more ($105,000 for married taxpayers filing jointly) may not claim a Lifetime Learning Tax Credit. The definition of modified adjusted gross income is the same as it is for purposes of the Hope Scholarship Tax Credit.
To claim the Lifetime Learning Tax Credit, complete IRS Form 1040 or 1040A and attach IRS Form 8863 "Education Credits (Hope and Lifetime Credits)" which directs you in the calculation of the credit.
(800) 456-2673 or (505) 473-6133 * Fax: (505) 473-6127 * admissions@csf.edu